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Purchasing Agent

Company: Montana State Job Bank
Location: Great Falls
Posted on: September 18, 2022

Job Description:

Education/Experience/Training:--High School Diploma, GED or HSE and three (3) years of experience in procurement, data entry and working with a computerized purchasing system.--Or any combination of education, experience and training equal to six (6) years of experience relevant to the position.Certifications: Valid Driver's License issued by the State of Montana or the ability to obtain within 30 days of hire. JOB SUMMARY:The Purchasing Agent for the Cascade County Public Works Department (PW) is responsible the timely and efficient ordering, receipt, storage, tracking, inventory, research and dispatch of a wide and varied range of products, items and supplies, including but not limited to, materials, tools, machinery, equipment, vehicles, personal protective equipment (PPE) and clothing, as required and necessary to support and maintain the overall readiness, effectiveness and efficiency of the PW operation. The Purchasing Agent is responsible for evaluating suppliers and vendors by considering price, quality, availability and other relevant criteria, interviewing suppliers and vendors to learn about products, services and pricing, negotiating with suppliers and vendors to obtain best prices available, verifying purchases with available stock by comparing them to a master list, making recommendations for alternatives to obtain improved pricing/quality, communicating with suppliers and vendors to schedule delivery times, resolve shipping errors and procuring substitutes for out-of-stock items, authoring payments and maintaining receipts, records and inventories and making recommendations regarding improvements to scheduling, inventory, planning and other PW control information and methods based upon the collection, analysis and summarization of data, trends and PW operational needs. This position will also perform other PW support functions, including but not limited to, data report entry and generation, financial reporting and tracking, inventory, recordkeeping, and support work involving performance of a variety of general office duties and perform other duties as required or assigned.ESSENTIAL JOB DUTIES AND RESPONSIBILITIESAdministers and oversees the PW centralized purchasing functions in compliance with established PW standards and practices, state and federal law and County policy; Orders, receipts, stores, tracks, inventories, researches and dispatches a wide and varied range of products, items and supplies, including but not limited to, materials, tools, machinery, equipment, vehicles, PPE and clothing, as required and necessary to support and maintain the overall readiness, effectiveness and efficiency of the PW operation; Evaluates suppliers and vendors by considering price, quality, availability and other relevant criteria, interviews suppliers and vendors to learn about products, services and pricing and negotiates with suppliers and vendors to obtain best prices available; Establishes and manages supplier and vendor evaluation program and correspondence; Verifies purchases with available stock by comparing them to a master list, makes recommendations for alternatives to obtain improved pricing/quality, communicates with suppliers and vendors to schedule delivery times, resolves shipping errors and procures substitutes for out-of-stock items; Verifies PW shop inventories, organizes and labels parts daily; Prepares purchase orders for stock and new product orders daily; Forwards purchase orders to vendors and suppliers to ensure proper inventory; Verifies product shipments by comparing purchase order against package list; Authorizes payments and maintains receipts, records and inventories and makes recommendations regarding improvements to scheduling, inventory, planning and other PW quality control information and methods; Provides and ensures control and consistency in the procurement of supplies, materials and equipment; Releases solicitations, telephone quotes, Requests for Bid and Requests for Proposal

Keywords: Montana State Job Bank, Great Falls , Purchasing Agent, Sales , Great Falls, Montana

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