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Executive Assistant (Full Time)

Company: Benefis Health Systems
Location: Great Falls
Posted on: December 2, 2019

Job Description:

Job DescriptionProvides administrative support to Executive team. Responsible for performing various administrative duties to support smooth daily operations in BHS Administration. Also serves as a Patient Advocate to patients and their family members in Administration; solving problems, answering questions, and directing patients and their families to the appropriate individual(s) for quick resolution. Understands and follows the organizations policies, procedures and standards. Is an independent worker, meeting the day-to-day needs of administrator and direct reports.FLSA: EXEMPTDUTIES AND RESPONSIBILITIES:Prepares reports, presentations, memos, correspondence, meeting minutes, and special projects.Responsible for attending, agenda preparation, materials, meeting minutes, notifications for board and committee meetings, during traditional and nontraditional work hours.Maintains a current and accurate Board of Directors roster, attendance roster, and term limits.Communicates appropriately and clearly to executives and coworkers, maintains a good working relationship within department, board members and other departments.Responsible for answering Patient Advocate calls and directing them to the appropriate manager/director for resolution.Is a resource person and provides services as requested both within the department and to administrative staff of other departments.Coordinates and reconciles expenses and credit card statements for members of the Administrative department.Demonstrates the ability and flexibility to deal with pressure to meet deadlines, to be accurate, and to handle constantly changing and stressful situations.Demonstrates the ability to deal with a variety of people, and handle conflict.Develops and follows systems to ensure efficient workflow and completion of work by due dates, including meeting agendas and minutes as assigned.Maintains appointments and calendars for direct report, anticipate conflicts proactively.Reviews and edits all written materials for correct spelling, punctuation, and composition errors.Responsible for covering the front reception desk, greet visitors and answer phones professionally in Administration.Answers the telephone in a professional manner; screens calls, takes messages, directs calls appropriately.Assists as needed to support ongoing organization priorities.Sorts and distributes all incoming mail; identifies mail that needs immediate attention.Maintains an organized, efficient filing system.Orders supplies. Assists in cost containment through appropriate ordering and conserving of supplies and equipment.Manages and operates equipment safely and correctly.Demonstrates a working knowledge of word processing concepts as well as the ability to operate multiple computer programs.Organizes and implements projects that involve duplication, collating, distribution, and/or mailing.Provides assistance with processing travel expenses, coding invoices, distributing communications, and ordering of supplies as neededSorts and distributes all incoming mail; identifies mail that needs immediate attention.Performs other duties as assigned.QualificationsEducation/Experience Requirements:Associates Degree, High school graduate or equivalent.Three to five years administrative experience required.About UsCommunity InformationGreat Falls has a city population of 60,000, with a draw of over 275,000 people in north central Montana. We experience mild winters and enjoy blue skies over 300 days per year. Great Falls is a wonderful and safe place to raise a family, with nationally ranked public schools and an average commute of under 12 minutes, making the quality of life in Great Falls unsurpassed in the Rocky Mountain West. Additionally, the Missouri River, a blue-ribbon fly-fishing destination, runs through the middle of town. Outdoor activities include camping, hiking, horseback riding, water and snow skiing, rock and ice climbing, boating, whitewater kayaking, off-road motorsports, upland bird and waterfowl hunting, and big-game hunting.* Benefis Health System *This is your opportunity to be part of an exceptional health system in a state that is well known for its beautiful four seasons and outdoor lifestyle. While enjoying the last best place, youll have the added benefit of having access to Benefis Health System, one of the states most modern and progressive healthcare facilities with 500+ beds and over 270 employed medical staff members representing more than 40 specialties. Our state-of-the-art facilities and cutting-edge technologies make Benefis an exceptional working environment.Date Posted: Posted TodayJob Family: PROFLocation: Great Falls, Montana

Keywords: Benefis Health Systems, Great Falls , Executive Assistant (Full Time), Other , Great Falls, Montana

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