Criminal Records Clerk
Company: Montana State Job Bank
Location: Great Falls
Posted on: March 16, 2023
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Job Description:
Application Requirements:\--A completed Cascade County
Employment Application.\--Complete and notarized supplemental
documentation with PREA Signature sheet.\--Copy of a photo
ID.\--Copy of Diploma, GED or HSE.\--A detailed Resume.Please note,
all portions of the hiring process, up to and including the
Application itself, are subject to evaluation and scoring for
ranking and selection of potential
employees.\*\*\*Education/Experience/Training:\--High School
Diploma, HSE or GED and two (2) years of general office experience
required.Certifications:\--Applicant must successfully complete
certification for CJIN/NCIC within six (6) months of hire and be
re-certified every two (2) years.\--Valid Driver\'s License issued
by the State of Montana or ability to obtain within 90
days.\*\*\*Job Summary: The Criminal Records Clerk collects,
reviews, reads and interprets incident and investigative reports,
enters required information in CJIN/NCIC and electronic data
records storage systems, maintains criminal justice records,
processes reports, conducts criminal history background checks and
driving records, reads criminal citations, support documentation
and reports for accuracy and process to court(s) and other
agencies, registers, processes and files as statutorily required
documentation for sexual and violent offenders, coordinates
requests for and files coroner reports and supporting documents,
processes requests for correspondence and reports from citizens,
private corporations and other local, state and federal agencies,
answers inquiries and obtains information for the general public,
employees, visitors and other interested parties by telephone, in
person or in writing and performs other related duties as required
or assigned.\*\*\*Essential Job Duties and Responsibilities:\*\*\*
The Criminal Records Clerk must successfully complete certification
for the CJIN/NCIC (Criminal Justice Information Network, National
Crime Information Center) within six (6) months of hire and be
re-certified every two (2) years, Proficiently operate a computer
to complete required job duties, gather and process document and
record information; organize, plan and prioritize work; answers
questions about county services and direct inquiries to appropriate
office; communicate effectively with supervisors, peers and the
public; process information requests, perform computer searches,
entry of criminal records data, perform administrative activities,
sorts mail, legal documents, etc. for filing and perform other
related duties as required or assigned.\*\*\*Knowledge and
understanding of:\*\*\* General administrative and clerical
processes and procedures, basic legal procedures and terminology,
switchboard functions and multi-line telephones, file and records
management, Zuercher, Microsoft Office, Excel, Word, Outlook,
QuickBooks, word processing, internet and e-mail.\*\*\*Skills
in:\*\*\* 10 Key, data entry and typing, organization and
coordination, managing multiple priorities, problem solving and
critical thinking, accuracy and attention to detail, public
relations and customer service, time management, processing
detailed reports.\*\*\*Ability to:\*\*\* Communicate in a
professional and effective manner with others, both orally and in
writing, quickly and accurately compare similarities and
differences in written and computer format, read, review, interpret
and comprehend information and ideas presented orally and in
writing, handle a multitude of tasks under fixed time lines, retain
large volumes of information, work with continual interruptions,
follow verbal and written instructions, adhere to strict
confidentiality guidelines, display sound judgment and
decision-making skills within established policies and procedures
and under stressful situations, remain calm when handling emergency
situations, work outside normal hours to accommodate varying
workloads and deadlines, work extended hours, nights, weekends and
hol days as needed, work independently and as a team member with
minimal supervision, observe work hours and demonstrate
punctuality, interact with the public or other employees in a
professional, respectful and courteous manner, practice good public
relations and display sound judgment and decision-making skills
within established policies and procedures in stressful situations,
identify problems that adversely affect the organization and its
functions and offer positive suggestions for improvement,
occasionally lift up to 40lbs.\*\*\*\*\*CCSO employees are strictly
prohibited from using medical and/or recreational marijuana or any
other illegal drugs.\*\*\*\*Sheriff\'s Office Employment Statement:
Any individual with a felony conviction, domestic violence
conviction or outstanding warrants is ineligible for consideration
for employment by the Cascade County Sheriff\'s Office. Other types
of convictions will be considered on a case by case basis.The
successful applicant shall serve a 6-month probationary period and
will have a criminal background check conducted. The results
thereof may disqualify the applicant from consideration for
employment with the County.This position is covered by and subject
to the Collective Bargaining Agreement by and between Teamsters
Local Union #2 and the Cascade County Office and Clerical
Employees.Notice to Applicants: Applicants who are claiming
Veteran\'s or Handicap Preference must provide a DD-214 Discharge
Document (Part 4) or DPHHS Handicap Certification and Employment
Preference Form with their application for employment so Cascade
County may apply the preference during the selection
process.Cascade County makes reasonable accommodations for any
known disability that may interfere with the applicant\'s ability
to compete in the recruitment and selection process or an
employee\'s ability to perform the essential duties of the job. For
Cascade County to consider such arrangements, the applicants must
make known any needed accommodations.CASCADE COUNTY IS AN EQUAL
OPPORTUNITY EMPLOYER
Keywords: Montana State Job Bank, Great Falls , Criminal Records Clerk, Other , Great Falls, Montana
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